How does an employee add entries?
The employee goes to their own employee card, opens the Driving records section and clicks Add. All required fields must be filled in before the entry can be saved.
If an entry was saved with wrong details, the employee can still change it (or delete it) until the month is confirmed.
At the end of the month, the employee must also confirm their own driving records. After that, the compensation goes to accounting or the manager for approval, as usual.
Video guide
Video guide
How do I set up driving records and compensation?
First, make sure the Driving records and Compensation balances features are turned on. Then we recommend checking the compensation type that is linked to driving records right away. You can find it under Track > Compensations and withholdings > Compensation types. By default it is called "Compensation for the use of a personal car".
This is where you set how much and how often employees can use this compensation. The main settings are:
Rate: the price per kilometre, multiplied by the distance driven
Balance period: how often the balance is renewed
Maximum amount: the most that can be paid out in that period (the balance)
The picture guide shows an example of a user's compensation: 104 km at €0.30/km.
Picture guide
Picture guide
