To manage vacations and absences, go to Track → Vacations and Absences.
Please note! The types of vacations and absences and the options available to you depend on your company's settings and your user permissions.
Adding a Vacation or Absence
To submit a new vacation or absence request:
Go to Track → Vacations and Absences.
Open the Applications tab.
Click Add.
Select the appropriate vacation or absence type. For vacation types that support balance tracking, you will also see your available vacation balance.
Enter the start and end dates.
Add a description, if necessary.
Complete any additional fields, if required. For example, select when your vacation pay should be paid — either with your salary or before your vacation — and specify a substitute.
Click Save.
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If an error message appears when submitting a request, it may be due to a restriction configured for the selected vacation or absence type. For example, a minimum or maximum duration or another restriction may apply.
What Happens After Submitting a Request?
If your company uses an approval process, your request will be sent to your manager for approval after submission. Its status will be displayed as Waiting confirmation.
If no approval process is in place, your manager does not need to approve the request separately.
If notifications are configured in your company:
The manager receives a notification when a new vacation request requires their approval.
The employee receives a notification when their vacation request is approved or rejected.
Important: A vacation request pending approval affects your vacation balance.
How to Check the Status of a Vacation Request
Go to Track → Vacations and Absences → Requests.
You can see the status of each request:
Waiting confirmation — the request is awaiting approval from your manager.
Approved — the request has been approved.
Declined — the request has not been approved.
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How to View Vacations and Absences in the Calendar
To view vacations and absences, open the Calendar.
You can choose between two views:
Standard — vacations and absences are displayed in the standard calendar view.
Employee-based — you can view vacations and absences by employee.
The employees and information visible in the calendar depend on your user permissions.
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Where Can I See My Vacation Balance?
If your company tracks vacation balances, you can see your available balance when selecting a vacation or absence type.
Wemply automatically calculates your vacation balance according to your company's vacation accounting settings.
Vacation requests submitted for approval affect your vacation balance.
If your vacation balance appears to be incorrect, contact your company's HR team or the person responsible for vacation accounting.
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How to Edit a Vacation Request
You can edit a submitted request if:
The request has not yet been approved.
You have permission to edit requests.
You have permission to add vacations.
If the option to edit is unavailable, the request may already have been approved, or you may not have the necessary permissions.
In this case, contact your manager or HR.
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For Managers: How to Approve a Vacation Request
If you are a manager and your company uses vacation approvals, you can find requests awaiting approval under Track → Vacations and Absences.
The status Waiting confirmation means that the request requires a decision from the manager.
Open the request, check its details, and:
Click Approved if the request is acceptable.
Click Declined if the request cannot be approved.
If notifications are configured, the employee will receive a notification of the approval or rejection once the decision has been made.
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Who Can See Vacation and Absence Information?
The information you can see depends on your user permissions.
Under standard settings, the following generally applies:
Employee — can view their own vacations, absences, and vacation balance.
Manager — can view the vacations and absences of employees they have access to and approve requests when necessary.
HR — can view and manage employee vacation and absence information according to their assigned permissions.
Why Can't I See the Vacation Type I Need?
Vacation and absence types depend on your company's settings and may be linked to a specific employee or employment contract.
If the vacation type you need is missing, contact your company's HR team.
What Should I Do If I Cannot Add a Vacation?
If Wemply does not allow you to save a vacation or absence request, first check the dates and the selected vacation type.
Possible reasons include:
A minimum or maximum duration configured for the vacation type.
Restrictions on the use of the vacation type.
Conditions related to the employee or employment contract type.
Another rule configured by your company.
Wemply will display a relevant message when a problem occurs.
If you still cannot submit the request, contact your manager or HR.
Frequently Asked Questions
What Does “Waiting confirmation” Mean?
It means that the vacation request has been submitted but is still awaiting approval from your manager.
Does a Vacation Request Pending Approval Affect My Vacation Balance?
Yes. Vacation requests submitted for approval affect your vacation balance.
Can I Edit a Vacation Request I Have Already Submitted?
Yes, provided the request has not yet been approved and you have permission to edit requests and add vacations.
Why Can't I Edit My Vacation Request?
You cannot edit a request if it has already been approved or if you do not have the necessary permissions.
Why Can't I See the Vacation Type I Need?
Vacation types depend on your company's settings and your employee or employment contract details. Contact HR if necessary.
Why Didn't I Receive a Notification About My Vacation?
Notifications depend on your company's settings. If notifications are enabled, the manager receives a notification about a vacation awaiting approval, and the employee receives a notification when their vacation is approved or rejected.
My Vacation Balance Appears to Be Incorrect. What Should I Do?
Contact your company's HR team or the person responsible for vacation accounting. They can check your vacation accounting records and make corrections if necessary.